Effective Date: January 16, 2021

1. Purpose
TechSpire Consultancy is committed to maintaining a safe and healthy work environment for all employees, clients, and visitors. To mitigate the risks associated with the spread of COVID-19 (SARS-CoV-2), we have implemented this Vaccine Policy to ensure the health and well-being of our workforce.

2. Definition
For the purpose of this policy, “Vaccine” refers to full vaccination against the COVID-19 (SARS-CoV-2) coronavirus disease, as defined by local health authorities and the World Health Organization (WHO).

3. Scope
This policy applies to:

• All full-time, part-time, and contract employees of TechSpire Consultancy.
• Visitors, clients, and vendors accessing our onsite premises.
• Remote employees, where applicable, during in-person meetings or events.

4. Vaccination Requirements

• All onsite employees must be fully vaccinated against COVID-19.
• Employees are required to submit proof of vaccination to the HR department. Acceptable forms of proof include a vaccination certificate issued by a recognized health authority.
• Remote employees are encouraged to get vaccinated for their own safety and that of their communities.

5. Exemptions
Exemptions to the vaccination requirement may be granted in the following cases:

• Medical Reasons: Employees with a documented medical condition that prevents vaccination must provide a valid medical certificate.
• Religious Beliefs: Employees seeking exemption due to sincerely held religious beliefs must submit a formal request to HR for review.

6. Workplace Safety Measures
Regardless of vaccination status, the following safety protocols will remain in place:

• Regular sanitization of office spaces.
• Availability of hand sanitizers and masks.
• Adherence to physical distancing guidelines, where feasible.
• Immediate reporting of COVID-19 symptoms or exposure.

7. Confidentiality
All vaccination records and exemption requests will be handled confidentially and stored securely in compliance with data protection regulations.

8. Non-Compliance
Failure to comply with this policy may result in:

• Denial of access to the onsite workplace.
• Potential disciplinary action, up to and including termination of employment, for repeated non-compliance.

9. Policy Updates
This policy will be reviewed periodically and updated based on guidance from health authorities and government regulations.

10. Contact for Questions
For any questions or concerns regarding this Vaccine Policy, please contact HR at career@techspireindia.com.